- 1) PC (Microsoft Windows XP and MS Office 2003)
- 2) projector, and
- 3) overhead projector
You may present using your notebook. Alternatively, you
may bring your presentation on CD media or on a USB stick
and use our PC.
ORAL SESSION INSTRUCTIONS
Presentation time available for invited papers is 45 minutes,
Contributed papers have 20 minutes total
time. We recommend that your slide presentation takes about
15 minutes, leaving 5 minutes
for speaker introduction and questions from the audience.
To achieve optimum timing, please organize your slides or
viewgraphs around the points you intend to make, using no
more than about one slide per minute. A reasonable strategy
is to allocate about 2 minutes per slide when there are equations
or important key points to make, and one minute per slide
when the content is less complex. Slides attract and hold
attention, and reinforce what you say - provided you keep
them simple and easy to read. Please plan on covering at most
6 points per slide in 6 to 12 spoken sentences and no more
than two spoken minutes. Make sure each of your key points
is easy to explain with the slide material.
Do not read directly from the slide during your presentation.
You should not need to prepare a written speech, although
it is often a good idea to prepare the opening and closing
sentences in advance. It is very important that you rehearse
your presentation in front of an audience. (Note: replacement
presenters must contact the Session Chair in advance of the
Oral presentation format
The presentation should be done in one of two ways:
- 1) PC with a projector, or
- 2) overhead projector with transparencies.
If you will be using an electronic presentation, only PowerPoint
and PDF formats will be accepted.
A separate speaker preparation will be available 30 minutes
before the session for which your presentation is scheduled,
where you will be able to test your presentation with the
same configuration as in the presentation rooms. If you need
any other special audio or visual equipment, please contact
us by sending an e-mail to: firstname.lastname@example.org.
All such requests must be received before May 31, 2004. Failure
to make prior arrangements may mean that the equipment will
not be available to you.
Some of the lecture presentations will be given in large lecture
halls. We recommend that you prepare your slides according
to the following guidelines to ensure that the entire audience
will be able to see your presentation.
The contents of transparencies (viewgraphs) should fit within
a rectangle 19 cm by 23 cm.
Lettering: a minimum font (type) size of
24 points (capital letters at least 6 mm high) should be used,
set in a "Sans Serif" font (for example "Helvetica",
“Arial”, or so).
Spacing: a minimum of 5 mm of blank space
should be left between lines; more is preferable. Leave as
much "white space" as possible to make the lines
easily readable. Following these guidelines, you will easily
be able to put as much information on the viewgraph as your
audience can absorb in one minute. Remember, you can expand
upon some points in your lecture presentation; the viewgraphs
need not contain every minor piece of information. It is more
important that they be easily readable by the audience.
STUDENT PAPERS GUIDELINES (submitted for the Student Paper
Student paper presentations must be prepared according to
oral session instructions.
The lead student author must present the paper at the Student
Paper Competition Sessions at the Conference. The paper will
be judged, along with others in the sessions, based on written
technical content (70%) and on presentation effectiveness
(30%). The Competition Judges will select one Outstanding
Undergraduate Student Paper and one Outstanding Graduate Student
Paper. A special certificate will be awarded to student authors
of the winning papers; and prizes (to be announced) will be
awarded to the Lead Student Author of the winning papers.
POSTER SESSION INSTRUCTIONS
Posters: 2 days on display + 10 minutes optional presentation
without discussion (as desired) within designated Poster Sessions.
Discussions (optional) are delayed until the end of the session.
Instructions for authors
If a poster session is new to you, please study these guidelines
carefully so as to prepare your presentation and materials
to take maximum advantage of the potential benefits of the
poster sessions. In particular, please note that poster sessions
differ in these important ways from oral sessions:
- Visual materials must be limited to those that can be
displayed on a hard board and read at a distance of 1.5
meters or so.
- Papers should be discussed, rather than simply read.
- Poster displays frequently require more planning and
preparation and can have more complex figures.
It is also recommended that you have a handout of your full
paper and a supply of business cards available.
The size of the poster board is 100 cm (width) x 200 cm
(height) which can accommodate the standard size DIN/ISO
A0: 84.1 cm (width) x 118.9 cm (height); the orientation
Focus on the introduction, methods, results and discussion,
summary, and references. Make a small-scale sketch of your
poster to ascertain if all the points you want to stress
as well as headlines, text, figures and tables, photos,
etc., will fit into the dimensions allowed. The poster should
start in the upper left hand corner and flow generally from
left to right and from top to bottom. The title,
author name(s) and affiliation must be at the top of the
poster. If necessary, use letters, numbers, or
arrows to indicate proper flow to the audience.
Do not crowd too much information into the presentation;
concentrate on two or three main points. Highlight trends
and comparisons with simplified graphics and diagrams. Use
text cautiously. Often it is better to use outlines and
bullets than paragraphs. Avoid overwhelming the audience
with too many numbers, words, or complicated graphs. Make
certain your message is clear and simple because
people will study your poster while you are away,.
All lettering must be easily read from a distance of 1.5
meters. Use a bold or semi bold typeface for headings and
labels. Lettering for subheads and figure captions should
be larger than that of the main text but smaller than the
main heading. Text in upper- and lower-case letters is more
readable than all capitals, but capitals for headings and
labels are acceptable. The title should have letters that
are at least 2.5 cm high, with author’s names and
institutions at least 2 cm high. All other type should be
a minimum of 1.5 cm high. Use sans serif type such as Arial
or Lucida Sans for text. It is much easier to read than
serif type such as Courier.
proper mounting items (e.g. double-sided tape) will be provided
at the site.
DO use large, easy-to-read sans-serif letters.
DO include clear figures and tables.
DO NOT paste-up typed pages from a paper.
DO NOT clutter the poster with details. Posters should be
understandable - even in the absence of the author(s)!
Remember that a Poster Session is more like an informal discussion.
The discussion may begin with a question from an interested
person. You may initiate a discussion by pointing out the
particular figure that depicts the essential conclusions of
your paper and allow questions and answers to flow from that
point. Keep it conversational; do not lecture.